Auntie Em's Guide to Life

A guide to all the important things in life- marriage, family, cooking, gardening, reading, travel, Christian living… And whatever else grabs my attention!

HighTech 101– The Apple Calendar

on August 1, 2013

Many people that are … Ahem… “Of a certain age” are intimidated with technology, but we CAN be taught! If I can figure this stuff out, anybody can. Auntie Em is here to be on your Board of Directors, so I’m going to do a few posts about some techno-groovy things that I use, and maybe you’ll find something you can use too! I’ll have lots of pictures and give you small bites at a time. Feel free to share with your grandmas and grandpas!

The Apple iPad/iPhone Calendar
I’m relying on my calendar more and more. The more I use it, the more sense it makes (imagine that!) and I’m doing better at remembering to enter things. No matter how good a calendar is, it is useless if you don’t actually USE it lol!
So– here we go.

Here is what it looks like. It should be on your phone or iPad when you get it.

apple calendar

There are different views you can select– list, day, and month on the phone; additional week and year on the iPad — depending on your preference and what you are doing. You can go back and forth. Today we’ll work in the month view.

Here’s how it looks when you start:

apple calendar blank month view

Adding different calendars:

You might want to use different calendars, to avoid confusion. This is the best time to do it, but you can do it later too. Obvious choices are “home,” “work,” “church,” “birthdays,” etc. I find that this helps me because I don’t want to look at everything at once! Tap “calendar” and this dialog box appears. Name your new one and pick a color. (Oops, this is on the DAY view… see at the top? I didn’t do that on purpose.) You can choose “year” and see all 12 months, or “list” and see the next events you have coming up. The “week” and “year” views are available on iPad but not iPhone. (or at least my old-timey iPhone 4!)

name new calendar and pick color

Here’s mine with all my calendars: (You can see how busy it looks when they are all visible.) When I’m blogging, I show only that one. I normally keep “me” and “work” showing all the time. You’ll have to fiddle around with it till you find what you like.

apple calendar all calendars view

Adding and editing events:

You can add an event by touching the date you want. A dialog box will pop up. In the “starts/ends” box you can check “all day” or, if you uncheck it, you can add start and stop times.

  • Note there are spots to add “repeating,” events. This is for yearly events like birthdays, or weekly or monthly events.
  • You can invite people to add it to their calendars (it syncs with your contacts if you have that option checked in settings);
  • Set up to 2 reminders for yourself, beginning with 2 days before and going to 5 minutes before; and choose which calendar to put it on. I don’t use the “availability” option, but if you share schedules or have someone make appointments for you, you would need to mark yourself as “busy” or “free.”
  • Note you can add a URL and notes too. For instance- I have a Prayer Request calendar. This is where I can update that.
  • If you add an address, then you will be able to look it up on your maps app.

apple calendar

If you need to review an event, that’s easy! Touch the event and this box will pop up. Any notes will show. If you need to change something, click “edit.” (Many times when I was first starting to use the calendar, I forgot to put it on the right calendar. You can set a default calendar in “settings.”)

apple calendar

That’s enough for now. If you’ve not tried using your Apple calendar, give it a whirl!

Next assignment: Fun with photos!

2 responses to “HighTech 101– The Apple Calendar

  1. Carrie says:

    You know, I really, really need to live by my iphone calendar more. I do my calendar at work, but don’t keep my iphone one near as updated.

    I really didn’t know it was as simple and useful as you show here. I’m a creature of habit and figure the one at the office is just fine and all I need. Until it’s the weekend and I have to say to someone, “Let me look at my calendar Monday at the office and I’ll get back to you.”

    How 1993 is THAT?

    I gotta step it up.

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